Constitution

Wellesbourne Airfield is under the threat of being closed to make way for a very large housing development.

1. Name

The name of the group shall be Wellesbourne Matters

2. Aim

To: Secure the future of Wellesbourne Mountford Airfield (EGBW) as an active and viable centre for general aviation activities and to ensure its continuing benefit to the wider community.

3. Objectives

The group will fulfil the aim by:

Promoting the economic and social benefits of the airfield and working together as businesses, users, visitors and local residents regardless of age, ethnic origin, ability, sex, belief or political affiliation recognising the value of our many differences.

To raise funds and receive contributions where appropriate to finance the work.

To publicise and promote the work.

Open bank accounts.

Make rules and standing orders for categories of members and their rights.

Take out insurance.

Organise meetings, training courses and events.

Work with similar groups and exchange information and advice with them.

Take any action that is lawful, which would help it to fulfil its aims.

4. Membership

Membership of Wellesbourne Matters shall be open to anyone who is interested in helping the group to achieve its aim and willing to abide by the rules of the group.

Every member shall have one vote at general meetings.

The Management Committee shall have the power to refuse membership to an applicant, where it is considered such membership would be detrimental to the aims, purposes or activities of the group.

Registration and termination of membership.

Any member of the group may resign his/her membership and any representative of a member organisation or section may resign such position, by giving to the secretary of the group written notice to that effect.

The Management Committee may, by resolution passed at a meeting thereof, terminate or suspend the membership of any member, if in its opinion his/her conduct is prejudicial to the interests and objects of the group, PROVIDED THAT the individual member or representative of the member organisation (as the case may be) shall have the right to be heard by the General Committee before the final decision is made. There shall be a right of appeal to an independent arbitrator appointed by mutual agreement.

Membership under all categories shall be paid by joining fee at a value determined annually by the management committee at the first meeting following the AGM.

5. Management

Wellesbourne Matters shall be administered by a Management Committee of not less than three (3) people and not more than fifteen (15) members elected at the group’s Annual General Meeting, Committee Members must be at least 18 years old.

The officers of the Management Committee shall be, The Chairperson, The Treasurer

The Secretary and such other officers the group shall deem necessary at the meeting.

The Management Committee shall meet at least twice a year.

At least three (3) Management Committee members must be present for the Management Committee meeting to take place.

Voting at Management Committee meetings shall be by show of hands on a majority basis. If there is a tied vote then the chairperson shall have a second vote.

Power to set up sub-groups and working parties as deemed necessary who shall be accountable to the committee.

6. Finance

Any money obtained by the group shall be used only for the group.

Any bank accounts opened for the group shall be in the name of the group.

Any cheque issued shall be signed by at least two of any three nominated signatures.

The Management Committee will ensure that the group stays within the budget.

7. Committee Meetings

The committee shall meet at least four (4) times each year.

The quorum for a meeting shall be three (3).

The committee shall be accountable to the members at all times.

All meetings must be minuted and available to any member.

All committee members shall be given at least seven (7) days’ notice of a meeting unless it is deemed an emergency meeting.

8. General Public Meetings

The committee shall call at least one general public meetings each year, the purpose of these meetings is for the group to account for its actions and consider the activities according to the group’s objectives.

The Chair of the group shall normally chair these meetings.

At least fourteen (14) days’ written notice (including notice via email of such a meeting must be given

All meetings, including AGMs, must be minuted and available to any interested party.

The quorum for a General Meeting is three (3).

9. Annual General Meeting

Wellesbourne Matters shall hold an Annual General Meeting (AGM) at no more than 15 month intervals.

Where possible members shall be notified personally, otherwise notice will be deemed served by advertising the meetings in at least one public place giving not less than 14 days’ notice of the AGM.

The business of the AGM shall include:

Receiving a report from the Chairperson of the group’s activities over the year.

Receiving a report and presentation of the last financial year’s accounts from the Treasurer on the finances of the group.

Electing a new Management Committee and considering any other matter as may be appropriate at such a meeting.

The quorum for Annual General Meeting shall be at least eight (8) persons of which no more than four (4) shall be committee members.

10. Alteration of the Constitution

Proposals for amendments to this constitution or dissolution (see Clause 11) must be delivered to the secretary in writing. The secretary in conjunction with all other officers shall then decide on the date of a forum meeting to discuss such proposals, giving at least four weeks (28 days) clear notice.

Any changes to this constitution must be agreed by at least two thirds of those members present and voting at any general meeting.

11. Dissolution

The group may be wound up at any time if agreed by two thirds of those members present and voting at any general meeting. Any assets shall be passed to another group or charity with similar aims.

12. Adoption of the Constitution

This constitution was adopted by the members present at the AGM